POSITION
DESCRIPTION
|
Accounts Payable |
REPORTS
TO:
Accounting
Manager who trains, and assigns, reviews, and evaluates work.
SUMMARY
OF WORK:
Performs
a variety skilled and complex accounting, bookkeeping, office and clerical work
in accordance with policies, procedures, laws, rules, regulation,
confidentiality and other requirements as directed the by Accounting
Manager. Maintains accounts payable
records. Responsible for distinct areas of responsibilities including
communications, service to the public, recording and retrieval of data and/or
information and accounting and other duties required. Functions as a member of a team performing
routine and complex work.
ESSENTIAL
FUNCTIONS:
Accounts
Payable/General Ledger:
1. Processes invoices for
accounts payable. Checks accuracy and
follows up with vendors as necessary, enters data and prints reports, maintains
associated records and prepares warrants for mailing.
2. Maintains accounts payable
records and files.
3. Prepares agenda bills
regarding accounts payable for Commission consideration.
4. Identifies customer needs,
explains services clearly and promptly responds to requests. Evaluates
priorities and independently addresses routine matters, inquiries and
complaints.
5. Updates and maintains the
General Ledger under the supervision of the Accounting Manager.
6. Organizes, updates,
maintains, purges and archives databases, files records and other documents
according to guidelines.
7. Collects, researches,
verifies, enters, updates and retrieves computer data as assigned by the
Accounting Manager.
8. Participates in/contributes
to periodic software user’s group sessions.
9. Assists the Accounting
Manager in research, compiling and preparing complex financial, and audit
information.
10. Assesses compliance and
interprets and applies policies, standards and regulations legally and
equitably for assigned areas.
General
Office/Administrative Support:
1. Answers, screens or routes
telephone inquiries.
2. Works with temporary and
other staff.
3. Performs general office and
customer service duties such as filing, posting notices, copying and
circulating materials.
4. Opens and distributes mail,
prepares materials for mailing.
5. May run office errands,
delivers bank deposits.
6. Orders, inventories,
maintains, and distributes office supplies, equipment and materials.
7. Makes arrangements for
equipment maintenance and repair.
8. Communicates with the field
crew by two-way radio. Refers messages,
reports telemetry alarms, investigates questions, and provides other assistance
as needed.
9. Maintains Small Works
Rosters and Vendor Lists. Receives
applications and enters data into database.
Prepares and mails solicitations for interested contractors and vendors
to request inclusion on Rosters and/or Lists.
ADDITIONAL WORK PERFORMED:
1. Archives year end accounts
payable files according to established records management procedures.
2. Provides back-up for payroll
processing and accounts receivable.
3. Performs periodic computer
workstation hardware and software preventative maintenance under supervision of
Office Administrator.
4. Performs other accounting or
general office duties as assigned.
WORK
ENVIRONMENT:
Work is performed in an office environment with low everyday risks working around standard office equipment. Work involves sitting, standing or working in front of a computer terminal for extended periods of time.
SKILLS,
QUALIFICATIONS, LICENSES, CERTIFICATIONS, EDUCATION, AND EXPERIENCE:
At
time of original employment:
1. Bachelors Degree in
accounting, business, or related field, or equivalent experience.
2. Minimum two years general
office/customer service/working with the general public experience, including
administrative support duties and record keeping.
3. Minimum of two years
progressively responsible bookkeeping/accounting support experience with
responsibility for financial record keeping, data entry, and cashiering.
4. Keyboard skills of 45 wpm
and familiarity with operation of 10-key.
5. Familiarity with a variety
of computer software including word processing, computerized record keeping,
data base management systems, and spreadsheets.
6. Ability to read, understand,
explain and apply policies, procedures and regulations governing work
performed.
7. Excellent communication
skills to communicate effectively with other employees, agencies and the
general public using tact, courtesy and diplomacy.
8. Ability to organize and
prioritize accounting projects to meet deadlines and demands with minimal
supervision while maintaining accuracy and attention to detail.
9. Possess a valid Washington
State Drivers License and meet minimum current District driving record
requirements;
10. Or any combination of
experience and education which, provides the applicant with the desired skills,
knowledge and ability required to perform the job.
1. Knowledge of government
accounting procedures.
2. Proficient in Microsoft
Word, Microsoft Excel, and Microsoft Internet Explorer computer software.
During employment:
1. Continuously develops and
improves computer software competence.
____________________________________________
Todd Citron, President
For
the Board of Commissioners